( Well, I think our daytime hospitality room (Peanut Butter & Jelly Room) was a success...Collapse )
My suggestion for next year would be to either move the exhibit to 120/122, and rent 124/126 for a daytime Peanut Butter & Jelly Room. (The only odd-numbered connecting rooms on the first floor are 183-185, all the other possible pairs are on the even-numbered side of the hall.)
Or, if the exhibit stays in 184/186, put the daytime PBJ room in 183/185, and put up better signs. At a minimum, make up two signs that say EXHIBIT with a big arrow pointing to left or right, and Room 184/186 in smaller letters. Put them at the junction. If people find the exhibit, they'll find the PBJ room.
Of course, I have no idea if Costume College's management wants to spend money on something like this. For a daytime-only operation, we could do it for a modest budget if they also made sure there was a room or two to put it in. I'd suggest two rooms, to give us more seating space. (If the furniture can be moved, the beds should be turned 90 degrees -- that'll give us more seating space.) If it's just one room, it should be opposite the exhibit, not next to it.
How modest? Well, we were open for about 50% of the convention. We went through a case of water, a case of assorted Frappuccinos, and a little more than half a cooler full of cold soft drinks. Some of the spicy cider was drunk, and some of the iced tea and green tea. No real surprises there.
The interesting thing is we went through 2-lb. loaf of wheat bread, and about half a lb. worth of white bread, and red and green apples. But not a lot of the grapes, oranges, or veggie tray, or much of the junk food. Oh, we used up a little bit of the chocolate (milk/dark choc covered cashews), but a lot of people just wanted something to drink and a sandwich to go. Or they wanted to sit and rest for bit. I bet if I'd had milk, and maybe coffee, people would have enjoyed that too.
So I could easily cut back on how much junk food we buy for something like this. The snacks this time around were covered by our animelosangeles publicity budget -- most of the leftovers will be used at the picnic next Sunday -- and the room was provided by myself and library_lynn.